Meeting came to order at 6:37 p.m. with Ed leading the pledge of allegiance.
Ed announced our guests; Sharon Barrett and Audrey Berg.
Deb Strickland made a motion to approve the June minutes with Kathy Meuchel making the second. Passed.
Treasurer's Report: Deb announced our balance with Darrell Coyle making the motion to approve and Kathy making the second. Passed.
Ed has not yet drafted a letter to send to the MT Council.
Discussion on materials needed to build display cases. Alder was offered as a good choice. Sean Ashby and Jim Hudspeth will help build them. We'll need one more person. They will send an email to establish the time and place.
We ask for a volunteer to research and find a Tile Saw to replace the one the club has used in our annual show. Sharon Barrett offered to work on this.
Show report was given by Deb Strickland but we didn't have the final counts done yet. We'll have them next month.
Discussion on our equipment to put in the barn we are going to rent. We will set up a couple pieces of equipment. Bill Meuchel can help fix the two wheel grinder for the club. Thank you Bill!
It was announced that the Meuchel's have offered their home to hold our Potluck picnic & Auction on July 31st. Arrive at noon and we'll eat when everything is ready. The club will furnish hamburgers with all the trimmings, and Kathy will have Iced tea and Lemonade. Please bring Auction items and your own chairs.
Faith gave a report on how Sharlene Farley is doing.
We'd like everyone to consider a position as we have a lot of vacancies coming this year.
Field Trip Leader
3 Board positions
Someone to take over monitor of Facebook: Nichelle Murphy volunteered.
Discussion on a new place for the club sheds. We will wait for now. Discussion on the purchase of another used shed if possible. Several will be looking for used sheds being advertised. Darrell discussed the metal shed: We need to sort the rocks currently in it and toss the leverites! We need to use higher quality rocks on our Silent Auction table in our Annual Show. Donations are always welcome.
Discussion on the phone numbers listed on the second page of our newsletter due to attaching the entire newsletter to the website now. We opted out of showing the numbers and Deb will not have them included.
The 50/50 was won by Deb Strickland who received $16.00. The club received the other half. Audrey Berg won a door prize. Betty Kubu won a door prize.
Kathy Meuchel made the motion to adjourn the meeting with Deb making the second. Adjourned at 7:34 p.m.
AUGUST 12, 2021
Meeting came to order with Ed leading the pledge of allegiance at 6:38p.m.
Guests and new members were: Derek & Johnny, Tim Scanland.
Deb made the motion to approve the minutes from the July meeting with Sean Ashby making a second. Passed.
Deb read the treasurer report with Faith making the motion to approve and Amber Tyree making the second. Passed.
Faith gave the Show Treasurer report and wrote a check to the club leaving $4000 in the show account for next year. Deb made a motion to accept the report and Jim Hudspeth seconded. Passed.
Faith drafted a letter to send to the MT Council and Ed read it aloud. Faith made a motion to accept the draft with changes and Deb made the second. Passed. It will be read at the next meeting and then mailed.
Ed obtained multiple estimates for building our 12 club display cases with discussions on glass vs plexy, pine vs hardwood and plywood vs panel board. Plexy was cheaper and would last, pine was agreed upon with oak as a front trim and panel board at $35 per sheet was agreed upon. Roughly making the cost $350 per case with a total of $4200. With the agreed upon plan, Amber made a motion to accept with Jim making the second. Passed. Estimates for the lighting will be checked later and the cost added to each case. A meeting date of August 28that 10:00a.m. at Jim Hudspeth's home to work out a preliminary working plan was set. Sean, Amber and Ed will attend.
No report on tile saws for sale were announced yet.
A date to clean out and organize the rocks in the metal club shed was set for *Saturday, August 21stat 9:00a.m.
Ed and Bill Meuchel checked on fixing the club grinders to get them in working order. Bill said it will take a few months to get it working due to creating one of the parts and he's busy for a while yet.
We need new membership forms and a discussion followed on where to buy them, what changes were needed on the forms and how many should we purchase. Deb will check on a local business for a count of 100.
A discussion on ordering more vests, patches and name tags for every member. No interest in wearing a vest at this time. We still have a few name tags. We tabled this for now.
Deb announced that Stephanie Couch is asking for help at the Celtic games. If interested please contact Deb or Stephanie on your membership list.
Ed announced that Beverly Gibson has lost her metal easel after this years show. The white board was in the shed but the easel itself hasn't been found. Please keep an eye out or contact Faith Farley if you have any information on where it might be. Thank you.
Ed went over the officer positions that need filled next year:
Treasurer: Deb Strickland will continue.
Newsletter: Deb will continue
Field Trip leader: Jim will continue with some changes.
Kids Club: Ed will take over for Mark Harris who is moving.
3 Board positions: Amber Tyree, Don Tibbs and Mary-Jo Hudspeth volunteered.
Website: Jim Hudspeth will continue
Facebook: Nichelle Murphy volunteered to take over for Darrell Coyle Scholarship: Mary-Jo Hudspeth will continue
We had a 50/50 drawing with Sean Ashby wining $28.50. He donated it to a fund to replace Beverly's easel if it wasn't found. Thank you Sean! The other half $28.50 goes to the club.
Door prize was won by Mark Harris. One more rock to carry to their new home.
Motion to adjourn meeting was made by Jim with Deb making the second. Adjourned at 7:50p.m.
*Date changed per phone call to Friday, August 20that 9:00a.m. to meet at the sheds for organizing and clean out.
The Bitterroot Conglomerate
The Newsletter of the Bitterroot
Gem & Mineral Society
PO Box 942
Hamilton, MT 59840